2024 Season Deadlines and fees

Please be advised, that unless special arrangements have been made with the faculty in advance, ALL deadlines for the Enrollment, Payments, as well as late fees/surcharges, are strictly enforced, with no deviation, negotiation or exception, and apply for ALL Participants and Visitors.

In ALL cases 11.59 pm Central European time on the preceding day to the relevant Deadline day is a cut off point.

January 31 – due date for a complete application and 140 euro registration fee (EARLY APPLICATIONS ARE ENCOURAGED, 150 euro after January 31st, applicable for all participants and visitors; 11.59 pm Central European time on January 30th is cut off point);

Registration has been closed except for special arrangments made in advance!!!

February 25 – Notification of acceptance

Full tuition – 2950 Euro. Applicable for Active performing and Active NON-performing participants

Visitors fee – 1600 Euro (7 days and above), 800 Euro (3 to 7 days)

March 1 – for 700 euro non-refundable deposit ( 100 euro late fee is applicable after March 1st for all participants and long termVisitors: 11.59 pm Central European Time on February 28 is cut off point), payable upon receipt of notification of acceptance.

March 10 – for Scholarship/Financial aid requests (11.59 pm Central European time on March 9th is cut off point)

April 15 (at the latest) – Notification of Scholarship/Financial aid decision
April 20 (postmarked) – Tuition balance fee (EUR 2250)/Visitos fee balance (EUR 900) deadline. Bank to bank transfer (add processing fee imposed by your bank and Luxembourgish bank or via wise.com). From April 25 late surcharges apply (11.59 pm Central European Time on April 24th is cut off point).

June 1 – Notification of repertoire and chamber music assignments
Monday, July 15, 2024 – Arrival Day
Monday, July 29, 2024 – Departure Day

We encourage potential participants to complete entire paper work, including audition recording, ONLINE.

Financial Policies

This information is for all Festival participants and visitors to ensure Saarburg Festival is held as planned for all participants.

Preparation for the Summer Festival and School begins a year in advance.
Financial commitments are made for performance halls, hotel rooms, school facilities, faculty, rental pianos, food workers and other support functions. Cancellations affect the cost of the overall program and we try to help participants avoid these if possible.
After April 20, cancellation fee apply for ALL categories of Participants and long term Visitors. Please call and discuss your situation with the Saarburg Festival if you have questions. We are committed to helping you to attend Saarburg Festival and School.
January 31, 2024 – Admission application & non-refundable Application fee (140 EUR) deadline (after January 31, 2024 – 150 EUR). 11.59 pm Central European time on January 30th is cut off point.
March 1st, 2024 – NON-refundable Deposit (refundable in case of cancellation of the Festival by the organizers) 700 EUR is due upon Notification of acceptance; Visitors do not receive Notification of acceptance. 11.59 pm Central European time on the last day of February is cut off point (after March 1 – 100 euro late fee is in effect).
April 20, 2024 – Tuition balance payment (2250 EUR)/Visitors fee balance (900 EUR) deadline (11.59 pm Central European time on April 19th is cut off point).
NO Transfer of the paid dues (partial or complete) to any other person or getting a credit for the future participation is possible
Festival reserves the right to change the status of applicants from Active-performing to Active- NON performing or to revoke the Active NON-performing status, if the applicant did not submit entire tuition amount by May 5, 2024. In case of not acceptance by the applicant such change or revocation of existing status (Active NON-performing) and cancellation of his/her participation, no refund of any paid dues is possible.

All Late Payment Surcharges are applicable for all categories of Participants and Visitors. The time at which potential participant or visitor was informed, invited or made a decision to register for the program has no impact upon late surcharges, unless a special arrangement was made in advance.

Late surcharges on the tuition/Visitors fee balance (applicable for ALL categories of Participants and Visitors).

from April 25, 2024 (11.59 pm Central European Time on April 24th is a cut off point) EUR 50
from May 15, 2024 (11.59 pm Central European Time on May 14th is a cut off point) EUR 100
from June 1, 2024 (11.59 pm Central European Time on May 31st on May 31st is a cut off point) EUR 200
from June 15, 2024 (11.59 pm Central European Time on June 14th is a cut off point) EUR 300

Cancellation Fees apply after the enrollment deadline (applicable for all registered Participants and Visitors)

from April 25, 2024 (11.59 pm Central European Time on April 19th is a cut off point) – EUR 700 (on the top of NON-refundable registration fee and NON-refundable deposit)
from May 5, 2024 (11.59 pm Central European Time on April 30th is a cut off point) – EUR 1200 (on the top of NON-refundable registration fee and NON-refundable deposit)
from May 20, 2024 (11.59 pm Central European Time on May 14th is a cut off point) – EUR 1500 (on the top of NON-refundable registration fee and NON-refundable deposit)
from June 1, 2024 (11.59 pm Central European Time on May 31st is a cut off point) Tuition is not refunded (EUR 2950)

Dues/Refund policy

Students, who overpaid their dues, are entitled to a refund, which is paid out upon Arrival to Saarburg in cash.

Students, who owe any amount to the Festival are obliged to pay the outstanding balance within first 3 days upon the arrival, without any additional reminder. Surcharge for the payment of the outstanding balance after July 17, 2024 – 10 euro.

The exact amount of Due/Refund is communicated to each participant via an email in advance.

The list of outstanding dues and refund is normally posted on the Info-board. The Festival authorizes Hotels to settle any outstanding and unpaid amount by charging the credit card of the person involved as a part of his/her accommodations cost.

Saarburg Festival reserves the right to amend, modify and substitute any parts of the program as it sees fit, in order to maintain the integrity and vision of the program.

Festival does not envision any refunds (exception is: refund of deposit and tuition in case the Festival is cancelled through the organizers due to force majeur). No deductions or refunds will be made for late arrival, early departure, or disciplinary separation from the Festival.

Festival also reserves the right to decline/revoke the Notification of acceptance of any student or Registered visitor in case of lack or poor communication or/and not compliance with Festival’s policies. No refund of any payments in such case will be possible.

Bank to Bank Transfer of Fees

Can be done via ONLINE banking (the simplest and fastest way) or in any respective bank via bank clerk. We advise in this case, that you print out the below information and take it with you to the bank.

All fees must be in Euros ONLY and per Bank to Bank Transfer or via wise.com ONLY to:

SAARBURG INTERNATIONAL MUSIC FESTIVAL (account holder/beneficiary)

Postfach 43
L-9901 Troisvierges
Luxembourg

BANQUE ET CAISSE D´EPARGNE DE L´ETAT LUXEMBOURG (Name of the bank)
IBAN: LU04 0019 5155 4687 1000 (International Bank account number)

BIC: BCEELULL (Swift code or Bank code identifier)

Bank address: Place de Metz, L-2954 Luxembourg; tel. +352-4015-1, Fax: +352-4015-2099

We encourage to consider using wise.com as a reliable, extremely fast and at fractional cost compare to the bank charges option !!!

NOTE: Please mark clearly all payments as following: SAARBURG FESTIVAL, name and instrument of the participant (full name as it appears on your application). Please, e-mail us information about payment, date, name, bank and amount.

It is a personal responsibility of the participants to make sure that the bank clerk includes the designation information in the transfer. Unmarked money transfers or transfers without clear designation cannot be processed and will be returned at the sender´s cost.

Please indicate to your bank that you will be responsible for all applicable transfer charges. An EXACT AMOUNT you owe us should come to our account. Thank you.

Luxembourg bank does NOT impose any charges on incoming international transfers in Euro !!!

WARNING !!!

Ask your bank to provide you with a written statement of ALL charges they impose upon the transfer. Many banks use intermediate banks for the International transfers, which charge so called “Correspondent fee”. Unfortunately, the initiating banks do not inform customers about this, which is not legitimate. Having a written statement will give you legal right to hold the bank liable for any undisclosed charges.

Also, since banks charge rather high transfer fees for each transaction, consider after receiving a notification of acceptance making just one transfer of entire tuition.

ACTIVE PARTICIPANT’S FEE (EUR 2950) COVERS THE FOLLOWING

13-day music course in Saarburg takes place in the Saarburg Gymnasium
Concert opportunities for all qualified participants (different levels, different venues, subject to approval by the Artistic director);
Free entrance to all Saarburg Festival concerts;
Hotel accommodations (double/tripple occupancy) with breakfast served from Tuesday, July 16, 2024 till Monday, July 29, 2024 and lunch served from Tuesday, July 16, 2024 till Sunday, July 28, 2024. There is NO breakfast or lunch on the Arrival day. No lunch on the Departure day.
Single accommodation is possible at the supplement (please inquire)
Use of facilities

For the instrumentalists:

4 x 45 minutes individual lessons. These lessons are fully dedicated to the work on the Chamber music assignments, which the participants received and required to prepare prior to arriving in Saarburg. Any outside repertoire could be worked on ONLY after the participant has performed all assigned Chamber music repertoire in the concerts and if there is any time left for this.
2 x 60 minutes Studio classes. The contents of these classes are freely decided by the teacher in charge and participating students, including possible playing any repertoire the student wishes to play.
Free attendance and active participation in Studio classes of any Faculty
Free consultation with any Faculty
ensemble coachings: the number varies depending upon many factors and is adjusted as needed during the program
German, French, Italian diction classes daily (optional) not this summer
Russian diction (optional, arranged individually upon request) not this summer
basic German comprehension class (daily, for all interested) not this summer

For the singers: Singers component will not be part of this summer program

4 x 45 minutes individual lessons
2 x 60 minutes Studio classes
4 x 45 minutes individual coachings
2 x 60 minutes Studio class coachings
2 x 60 minutes opera ensemble coachings
4 x 45 Stagecraft lessons
German, French, Italian diction group classes daily (obligatory for singers, optional for instrumentalists)
Russian diction (optional, arranged individually upon request)
basic German comprehension class (daily, for all interested)
The qualified singers, with fluently spoken German, who are interested in embarking the European career, will be assisted in setting up auditions for European managers/intendants/conductors (the final decision will be made upon completion of the program)

NOTE: the Festival reserves the right to change Active Participant Status into Active NON-performing status or/and to cancel the assigned Repertoire if the participant does not communicate over extended period of time (longer than 3 weeks), particularly in regard to confirmation of the assigned Repertoire or any relevant enquiries, as well as if participant arrives to the Festival unprepared or poorly prepared.

Active participant with NON –PERFORMING Status ( 2950 euro)

To any student who was advised by the teacher (or decided him/herself) OR was not accepted as an active participant OR applied after the deadlines, when the planning of the program has been completed, the Festival offers an Active NON- performing status.

For the instrumentalists:

6 x 45 minutes individual lessons. Since NON-performing participants are not participating in any public concerts and not receiving any assigned repertoire, they determine the contents of their lessons in close contact with their respective teachers.
2 x 60 minutes Studio classes.
Free attendance and active participation (playing) in Studio classes of any Faculty (subject to advanced consent of the teacher in charge of the Studio class)
Free observation of any lessons, rehearsals, coachings by any faculty
Free attendance of all concerts
Free consultation with any Faculty

Students accepted as Non-performing participants will NOT be assigned any repertoire or participate in any scheduled chamber music activities or paid public performances.

(NON-performing voice students are entitled to attend all diction classes, receive 1-2 individual coachings and 1-2 stage craft sessions per week, attending and, upon consent of the relevant faculty, performing during the studio class, consulting privately any faculty in order to get some feedback and receiving 3 individual voice lessons per week from the teacher of his/her choice, as indicated in his/her respective application.)

VISITORS FEE (EUR 1600) COVERS THE FOLLOWING

Free admission to all Festival/School facilities and activities.
Hotel accommodations (double occupancy) with breakfast served from Tuesday, July 16, 2024 till Monday, July 29, 2024 and lunch served from Tuesday, July 16, 2024 till Sunday, July 28, 2024
Single accommodation is possible at the supplement (please inquire).

– EUR 1600 Visitors Fee plus 140 euro Registration fee per person (150 euro after January 31, 2024) is payable if a Student or Faculty is accompanied or visited by another person (parent, relative, partner, friend or guardian).

The only relevant point in defining “Visitors” status is the fact of visiting the area during Festival time due to being related to any Festival´s participant, guest artist and/or Faculty. The nature of activities Visitors may decide to pursue during his/her stay in Saarburg area has no relevance.

The “Visitors” fee is an unbreakable package, and covers observation/attendance (if wished) of some or all the classes and concerts, room and half-board (double occupancy; single occupancy is available at supplemental fee), and access to all Festival activities and facilities.

The fee for 3 to 7 days visit will be calculated at 50% or 800 euros (if paid until April 20, 2024; 100 euro late fee apply after April 20, 2024) plus 140 euro registration fee ( if paid till January 31, 2024; 150 Euro after January 31, 2024)

The full fee of 1600 euro plus 140 euro Registration fee will be charged if the person´s visit lasts longer that 7 days.

Short term Visitors (1-2 days duration/overnight stay in total) and children of up to 12 years of Age are exempt from this policy.

We request anybody who intends to visit the Festival´s participant or faculty to inform us immediately and to follow the outlined procedure.

Short term visitors are personally responsible for all the Arrangements and are not subject to any special rates, reserved strictly for the Festival Active participants.

If a short term visitor (1-2 days maximum) related to any Festival participant, guest artist or the faculty, wishes to join his contact person for a common lunch, served to all Active Festival participants, guest artists and Faculty, he/she needs to inform Festival´s operation manager about his/her intentions and ask for a permission. Upon receipt of the consent, such visitor needs to pay to the operation manager 30 euro for the lunch in advance.

Short term visitors (1-2 days maximum) are not allowed to enter any of the Festival´s teaching/rehearsal facilities or attend any lessons/rehearsals/coachings, unless a special permission has been granted by the Artistic Director of the Festival.

The guests, who are subject to the long term “Visitors” status (3 to 14 days) are required to make ALL the arrangements EXCLUSIVELY through the Festival, regardless the duration of their visit or their respective activities.

Long term Visitors are required to submit the initial section of the general Application/Registration form (personal data part ONLY) along with sections of the general Application/Registration form requiring signature, Health and Limits of responsibility forms, as well as 140 euro registration fee by January 31, 2024 (150 euro after January 31, 2024) and 700 euro deposit (800 euro after March 1,2024) by March 1st, 2024.

The Registration fee is non-refundable. The Deposit is non-refundable once the festival participant, related to the “Visitor” has been accepted to the program. No exception is possible.

No transfer of the fees of any Festival´s participant or guest to other persons or from year to another year is possible.

The Festival authorizes hotels to settle any unpaid amount by the “visitors” of the festival, related to any Festival participant or faculty/guest artist and who did not register and paid the dues in advance, by charging student’s or his/her teacher’s credit card or/and to settle the outstanding amount against the fees Festival owes to the teacher of a student or “visitor” in question.

Additionally, the Festival reserves the right to revoke the Notification of acceptance and dismiss from the participation in the Festival any participant, whose family members, relatives or friends intending to visit Saarburg during the Festival for longer then 2 days/overnight stay and who did not follow our Visitors policy in a responsible and timely manner.

The dismissed participant will forfeit the right for refund of any paid fees.

We expect all potential participants/guests/visitors comply with the above outlined policy and refrain from applying for the Program in case of disagreement with our policies.

This policy does not require any clarification or explanation and is not a subject for any deliberation or negotiation.

Pre – formed chamber groups receive a 150 Euros discount per person under condition that all members of the group submitted complete Application, including Registration fee and Deposit within Deadline schedule: January 31, 2024 for the Registration fee and March 1, 2023 for Deposit . The preformed chamber group should consist of minimum 3 members and demonstrate a record of a reasonable term of working/performing together. Members of Preformed Chamber group who received 150 euro discount are not eligible for any additional Financial aid.

SCHOLARSHIPS/FINANCIAL AID

Scholarships are available to qualified students (based upon SUPERIOR LEVEL and NEED ONLY).

If you are unsure of your level, please consult your teacher prior to submitting your request. Financial aid is contingent on performing certain tasks for the Festival as well as on full cooperation with Festival needs in regard to chamber music assignments. The recipients of financial aid may be asked to help with preparation of the music material (instrumental parts for the pieces for which we have only complete scores). Helping Operation Manager and the person in charge of Chamber music activities with various tasks as needed may be another area of assisting the Festival.

The Festival reserves the right to revoke the scholarship, partially or completely, if the recipient arrives unprepared or poorly prepared as well as if he/she shows lack of cooperation with the Festival´s needs.

The scholarship request must include the first 2 pages of your parent’s (or your own, if you are financially independent) individual, most recent tax return, a letter requesting financial assistance (ONLY from participant him/herself, if a participant is 14 years of age or older). This letter should specify the amount of financial aid necessary for you to attend the festival and a statement of the financial circumstances upon which your request is based. NO written/oral recommendation(s) or supporting/explanatory letter(s)-statement(s) from the teacher(s) or parent(s) is (are) please.

Only requests for financial aid received in writing and upon receipt of Notification of acceptance and payment of deposit will be considered.

Please submit a letter – request and supportive materials via: info@saarburgserenaden.de ONLY upon receipt of Notification of acceptance and payment of the deposit. No special form is required.

Scholarships (number and the amount) are determined after all the applications, as well as the scholarship requests have been evaluated.

Members of Pre-formed chamber groups, receiving 150 euro discount, are not eligible for any additional financial aid.

SCHOLARSHIP REQUESTS CAN BE CONSIDERED ONLY AFTER THE STUDENT SUBMITTED A COMPLETE APPLICATION AND PAID A REGISTRATION FEE AND A DEPOSIT !!! No exception is possible !!! No inquiries can be answered unless this requirement has been fulfilled !!!

March 10, 2024 – deadline for Scholarship/Financial aid requests

The decision about Financial aid will be communicated to the applicants by April 20, 2024 at the latest.

Please have an understanding, that due to the complexity of the entire evaluation/determination process, as well as equal treatment of all our participants, we are unable to provide any advanced information on financial aid amount. The applicants should be able to manage entire tuition payment in case of financial aid´s absence.

Please explore your local community, including arts, religious or civic organizations, schools and private donors for alternate sources of financial aid. Please consult the section “You can afford Saarburg Festival” on our web page for extensive information on various financial sources. Private donors are entitled to receive a tax deduction receipt from the festival since we are a non-profit organization.

ADDITIONAL CHARGES AND OPTIONS DURING THE FESTIVAL

Additional instrument fee

Extra fee EUR 1150/EUR 1250 after March 10

TRANSPORTATION to and from the airport (Luxembourg) to/from Saarburg is provided by the Festival to all fully paying participants, guest artists, faculty and long term visitors at no additional cost.

If you ask for Optional transportation from the Luxembourg airport to Saarburg, deadline is June 30, 2024 and you need to fill out online and return to us Transportation form.

Persons (students, faculty, guest artists, visitors) submitted the Transportation form after June 30, 2024 or wishing to use our Transfer service on other than official Arrival/Departure days, will be charged 40 euro per Transfer/Person, payable in advance, and integrated in our bus Transfer only if there will be extra space available.

Note:
Immediately after you have finalized your travelling plans, please fill out transportation form, so that we may provide you with Festival´s transportation assistance. Please include all available information including the name of airline, the flight number and arrival terminal in the airport as well as the date/time of arrival. If you are arriving by bus or train, please provide the full name of the bus or railway station as well as arrival date/time. As much detailed information as possible will help us to make your arrival to Saarburg as pleasant as possible.

Assistance can be provided ONLY on ARRIVAL (Monday, July 15, 2024) and DEPARTURE (Monday, July 29, 2024) days and ONLY to those who submitted the transportation form on time. No exception will be made.

It is a personal responsibility of Festival participants to make the travelling arrangements outside of an official arrival and departure days, from any other location, except for Luxembourg airport or if they for whatever reason did not submit the transportation form.
Please have an understanding, that we ARE NOT a travel agency or 7/24 pick up service, and are unable to provide travel information beyond what we uploaded on our website. Please use internet search engines or Travel agencies in your respective places of residency.

Travel Information is accepted ONLY via Transportation form; Information communicated via regular email will not be processed.

If you did not receive a confirmation regarding receipt of your Transportation form, this means that we did not receive it.

All students under age 14 should be accompanied by a parent or a Guardian!

Optional accommodations for early arriving and/or later departing participants is possible upon request and due to the availability of Hotel rooms. Such requests should be made well in advance.

Extra individual or chamber lessons with any faculty member are possible at an additional charge. The Festival´s recommended price is 75 euro per 60 minutes lesson. The arrangements should be made between teacher and student and coordinated with the person in charge of Schedule.