Deadlines and Fees

2014 Season Deadlines

January 31 - due date for a complete application and 100 euro registration fee (EARLY APPLICATIONS ARE ENCOURAGED, 110 euro after January 31st).
February 25 - Notification of acceptance

March 1 – for 650 euro deposit ( 100 euro late fee is applicable  after March 1st).

March 10 – for Scholarship/Financial aid requests
April 20 (postmarked) – Balance Fees dueEUR 1450 (EUR 700  for the auditors) bank to bank transfer only (add processing fee imposed by your bank ). After April 25 late surcharges apply.

June 1 - Notification of repertoire and chamber music assignments
 July 25 - Arrival Day
August 7- Departure Day

We encourage potential participants to complete entire paper work, including audition recording, ONLINE.

Financial Policies

This information is for all Festival participants to ensure Saarburg Festival is held as planned for all participants.

  • Preparation for the Summer Festival and School begins a year in advance.
  • Financial commitments are made for performance halls, hotel rooms, school facilities, faculty, rental pianos, food workers and other support functions. Cancellations affect the cost of the overall program and we try to help participants avoid these if possible.
  • After April 20, cancellation fee apply. Please call and discuss your situation with the Vianden Festival if you have questions. We are committed to helping you attend Saarburg Festival and School.
  • Admission application deadline is January 31, 2014
  • Application Fee (non-refundable) EUR 100 deadline January 31, 2014 ( after January 31, 2014 – EUR 110).
  • Deposit (non-refundable, refundable in case of non-acceptance of the participant) EUR 650 is due by March 1st, 2014 upon Notification of acceptance (after March 1 – 100 euro late fee is in effect).
  • To reserve a place at Saarburg Festival requires receipt of your application and fees.
  • Final tuition payment deadline is April 20, 2014.
  • NO Transfer of the paid dues (partial or complete) to any other person or getting a credit for the future participation is possible

Late Payment Surcharge (for active and passive participants)

from April 25 EUR 50
from May 15 EUR 100
from June 1 EUR 200
from June 15 EUR 300

Cancellation Fees apply after the enrollment deadline (for active and passive participants)

from April 20 – EUR 700 (on the top of NON-refundable registration fee and deposit)
from May 1 – EUR 1000 (on the top of NON-refundable registration fee and deposit)
from May 15 – EUR 1200 (on the top of NON-refundable registration fee and deposit)
from June 1 Tuition is not refunded (EUR 2100)

Dues/Refund policy

Students, who overpaid their dues, are entitled to a refund, which is paid out upon arrival in cash.

Students, who owe any amount to the Festival are obliged to pay the outstanding balance within first 3 days upon the arrival, without any additional reminder.

The exact amount of Due/Refund is communicated to each participant via an email in advance.

The list of outstanding dues and refund is normally posted on the Info-board. The Festival authorizes Hotels to settle any outstanding and unpaid amount by charging the credit card of the person involved as a part of his/her accommodations cost.

Bank to Bank Transfer of Fees

All fees must be in Euros ONLY and per Bank to Bank Transfer ONLY to:

SAARBURG FESTIVAL (account holder/beneficiary)

Postfach 43
L-9901 Troisvierges
Luxembourg
BGL  BNP PARIBAS (name of the bank)

50 Bv. J.F. Kennedy, L-2951 Luxembourg (address of the bank)
IBAN : LU 72 0030 8769 6219 0000 (international bank account number (starting from LU)
BIC (SWIFT) BGLLLULL (swift code of the bank)

NOTE: Please mark clearly all payments with name of SAARBURG FESTIVAL participant. Please, e-mail us information about payment, date, name, bank and amount.

Please indicate to  your bank that you will be responsible for all applicable transfer charges. Bank in Luxembourg charges 4,34 euros for the transfer of up to 2400,00 euros, 7,44 euros for the amount between 2400 and 6000 euro. Please add this amount as well as the transfer fee of your local bank to your transfer.  An  EXACT AMOUNT you owe us should come to our account.  Thank you.

ACTIVE PARTICIPANT’S FEE (EUR 2100) COVERS THE FOLLOWING

  • 12-day music course in Saarburg, located in the Saarburg elementary School
  • Concert opportunities for all qualified participants (different levels, different venues, subject to faculty approval);
  • Free entrance to all Saarburg Festival concerts;
  • Hotel accommodations (double occupancy) with breakfast and lunch, Friday, July  25 – Thursday, August  7, 2014; NO breakfast or lunch on the Arrival day. No lunch on the Departure day.
  • Use of facilities

For the instrumentalists:

  • 4 x 45 minutes individual lessons
  • 2 x 60 minutes Studio classes
  • 4 x 75 minutes ensemble coachings
  • German, French, Italian  diction classes daily (optional)
  • Russian diction (optional, arranged individually upon request)
  • basic German comprehension class (daily, for all interested)

For the singers:

  • 4 x 45 minutes individual lessons
  • 2 x 60 minutes Studio classes
  • 4 x 45 minutes individual coachings
  • 2 x 60 minutes Studio class coachings
  • 2 x 60 minutes opera ensemble coachings
  • 4 x 45 Stagecraft lessons
  • German, French, Italian  diction group classes daily (obligatory for singers, optional for instrumentalists)
  • Russian diction (optional, arranged individually upon request)
  • basic German comprehension class (daily, for all interested)

PASSIVE PARTICIPANT’S/VISITORS FEE (EUR 1350) COVERS THE FOLLOWING

  • Free admission to all Festival/School facilities and activities.
  • Hotel accommodations (double occupancy) with breakfast and lunches Friday, July 25 – Thursday, August 7, 2014

- EUR 1350 Auditor’s Fee plus 100 euro Registration fee per person is payable if a student or faculty is accompanied by another person (parent, relative, partner, friend or guardian) or if anybody wishes to attend the Festival as an observer.

The “Passive participant” fee is an unbreakable package, and  covers attendance  at some or all the classes and concerts, room and half-board (double occupancy; single occupancy is available at supplemental fee), and access to all Festival activities and facilities. The fee for 3 to 7 days visit will be calculated at 50% or 675 euros plus 100 euro registration fee. The full fee of 1350 euro plus 100 euro Registration fee will be charged if the person´s visit lasts longer that 7 days. Visits of 1-2 days duration in total are exempt from this policy.

We request anybody who intends to visit the Festival participant to inform us immediately and to follow the procedue as described below.

The visitors, who are subject to the “Passive participant” status are required  to make ALL the arrangement EXCLUSIVELY through the Festival.

Auditors should submit the initial section of the application (personal data) along with sections of the applications requiring signiture, as well as 100 euro registration fee by January 31, 2014 (100 euro after January 31, 2014) and 650 euro deposit (750 euro after March 1,2014) by March 1st, 2014

The Registration fee is non-refundable. The Deposit is non-refundable once the festival participant, whom “Passive participant” accompanies or visits during any portion of the Festival, has been accepted to the program. No acception is possible. No transfer of the fees to other persons is possible.

Due to some violations during the past festival of our “Passive participant” policy, the board first of all,  authorized hotels to charge any unpaid amount by the visitors of the festival, related to any Festival participant and who did not register and paid the dues  in advance, using students credit card or/and to settle the outstanding amount against the fees Festival owes to the teacher of a student in question.

Preformed chamber groups receive a 150 Euros discount per person

NON –PERFORMING status

To any student who was not accepted as an active participant or applied after the deadlines, when the planning oft he program has been completed, the Festival offers a NON- performing status.

For instrumentalists Non-performing status means an ability to attend all diction classes and musical rehearsals/coachings, play or consult any faculty personally  or to arrange with the any faculty on his/her instrument active participation in his/her studio class, receive 3 instead of regular 2 individual lessons per week from the teacher of his/her choice, as indicated in his/her respective application.

NON-performing voice students are entitled to attending all diction classes, receiving 1-2 individual  coachings and 1-2 stage craft sessions per week, attending and, upon consent of the relevant faculty, performing during the studio class, consulting privately any faculty in order to get some feedback and  receiving 3 individual voice lessons per week from the teacher of his/her choice, as indicated in his/her respective application.

FINANCIAL AID

A very limited number of scholarships are available to qualified students(superior level only). Financial aid is contingent on performing certain tasks for the Festival as well as on full cooperation with Festival needs in regard to chamber music assignments.  The recipients of financial aid may be asked to help with preparation of the music material (instrumental parts for the pieces for which we have only complete scores). Helping Operations Manager and the person in charge of Chamber music activities with various tasks as needed may be another area of assisting the Festival.

The Festival reserves the right to revoke the scholarship, partially or completely, if the recipient arrives unprepared or poorly prepared as well as if he/she shows lack of cooperation with the Festival´s needs.

The scholarship application must include the first page of your parent’s (or your) individual, most recent tax return, a letter requesting financial assistance. This letter should contain the amount of financial aid necessary for you to attend the festival and a statement of the financial circumstances on which your request is based. Only requests for financial aid received in writing with your application will be considered.

Scholarship awards are made on the basis of recording evaluation and consultation with faculty.

SCHOLARSHIP REQUESTS CAN BE CONSIDERED ONLY AFTER THE STUDENT SUBMITTED A COMPLETE APPLICATION AND PAID A REGISTRATION FEE AND A DEPOSIT !!!

March 10 – deadline for Scholarship/Financial aid requests

We are unable to provide any advanced information on financial aid amount. The applicants should be able to manage entire tuition payment in case of financial aid´s absence.

Please explore your local community, including arts, religious or civic organizations, schools and private donors for alternate sources of financial aid. Private donors are entitled to receive a tax deduction receipt from the festival since we are a non-profit organization.

ADDITIONAL CHARGES AND OPTIONS DURING THE FESTIVAL

Additional instrument fee

Extra fee EUR 1050/EUR1150 after March 10

TRANSPORTATION to and from the airport (Luxembourg) to/fromVianden is provided by the Festival at no additional cost.

Note:
Immediately after you have finalized your travelling plans, please fill out transportation form, so that we may provide you with Festival´s transportation assistance. Please include all available information including the name of airline, the flight number and arrival terminal in the airport as well as the date/time of arrival. If you are arriving by bus or train, please provide the full name of the bus or railway station as well as arrival date/time. As much detailed information as possible will help us to make your arrival to Saarburg as pleasant as possible. Please submit your Transportation form by the end of June.

Assistance can be provided ONLY on ARRIVAL (July 25) and DEPARTURE (August 7) days and ONLY to those who submitted the transportation form on time. No exception will be made.

Optional accommodations for early arriving and/or later departing participants. Information upon request.

Saarburg Festival 2014 group photos will be possibly taken during the course.